Outsourced dental insurance billing

Dental insurance billing for practices of every size. We chase every claim. You see every dollar.

Get my free Revenue Scorecard See how it works
  • No new software to learn
  • Month-to-month, no setup fee
  • Weekly proof on every claim

  • Example from a weekly report

    This week’s claims

    82/82 claims sent on time

    within 1 business day · $17,630 to insurance

  • Example from a weekly report

    Your office lead

    61/61 payments posted on time

    within 2 business days · $16,940 posted

Why Aegis

Proof every week, in your own software, with no lock-in.

You see every dollar.

A weekly report on every open claim, and a monthly money trail: every insurance deposit matched to what was posted, every take-back tied to its claim.

See the sample report

This week’s summary

Sample: illustrative data for a fictional practice. Not a result or a promise.

Insurance payments posted
$16,940
Claims sent
82
All within 1 business day
Insurance AR over 90 days
$14,900
Revenue Scorecard baseline: $21,400

One office lead, inside your software.

Nothing new for your team to learn, and one point of contact.

See how your account runs

No lock-in.

No setup fee, month-to-month with 30 days’ notice, your rate locked for 24 months, and you leave with your logins, notes and open claims.

See pricing and terms
Get my free Revenue Scorecard

The problem

Your team works hard on insurance, and money still slips.

The free Revenue Scorecard estimates what that costs you, from your own numbers.

Get my free Revenue Scorecard

What we do

Outsourced dental billing, run inside your own software. You keep the front desk.

We work in your practice software, clearinghouse and payer portals, so there’s nothing new for your team to learn and nothing changes for your patients. Keeping your insurance coordinator? Our co-pilot option takes the aging, denials and posting off their desk.

We take on

  • Claims and attachments sent, primary and secondary, rejections worked and every insurance payment posted by procedure
  • Follow-up on every open claim until it’s resolved, plus denials, appeals and pre-authorizations
  • Monthly reconciliation: every insurance deposit matched to what was posted, and every take-back tied to its claim
  • Fee-bearing virtual cards switched off wherever payers allow, plus EFT and ERA enrollment

Optional add-ons, priced separately

  • Eligibility checks with full benefit breakdowns
  • Patient AR (availability depends on your state)

Nothing else changes

  • Your front desk, scheduling and patients
  • Your practice software and clearinghouse
  • Your payer portals and other tools
  • Your team and how it works. We step in and help.

How it works

Three steps, starting with a free look at your own numbers.

Free evaluation

About 30 minutes of your office’s time

Still from the video: a sample value summary for a fictional practice, about $2,986 a month and $35,837 a year.

Numbers in the video are samples from a fictional practice.

In our secure portal, you enter numbers from reports you already run. It takes about 30 minutes, in two parts. No patient information. Within 1 business day, we review your numbers against benchmarks. Then a 30-minute readout with your team: what we’d protect each month, what your billing work costs and a 30-day plan you keep.

Get my free Revenue Scorecard
Read the steps instead
  1. Where’s your insurance money stuck? Our free Revenue Scorecard shows you where.
  2. You start it in our secure portal, step by step.
  3. You enter numbers from reports you already run. It takes about 30 minutes.
  4. You send numbers only, never any patient information.
  5. An RCM expert reviews them against benchmarks, and within 1 business day, you’ll have your scorecard.
  6. It starts with your value summary. That’s an estimate of what your office could be saving each month.
  7. Next, it grades your numbers and ranks your top 5 fixes by dollars.
  8. Your 30-day plan starts with quick wins, works through those fixes week by week, and ends with day-30 milestones.
  9. Then a 30-minute readout with your team. The scorecard and plan are yours to keep, whatever you decide, and so is our advice.
  10. Start your free Revenue Scorecard below.

Onboarding

About 10 business days (our plan)

Still from the video: drawings of the practice team meeting their office lead, with “Meeting rhythm”, “Communication preferences”, “Office-specific preferences” and “Aegis fits the way you work.”

If it’s a fit, we agree on scope in writing and sign a Business Associate Agreement (BAA) before anyone sees patient data. Our onboarding plan runs about 10 business days: secure access, baseline reports, a workflow call with your team, then go-live with your Aegis team.

Contact us
Read the steps instead
  1. If your Revenue Scorecard shows a fit, here’s how we start.
  2. First, we agree on scope in writing and sign a Business Associate Agreement, before anyone sees patient data.
  3. Then your office sets up our access in the tools you already have, with individual logins and multi-factor sign-in.
  4. Next, we run baseline reports in your software, so day 90 has something to compare against.
  5. A workflow call with your team covers who approves write-offs, how appeals work today and where questions go.
  6. At go-live, you meet your office lead and align on meeting rhythm, communication preferences and other office-specific preferences — so Aegis fits your office, the way you work.
  7. From then on, we work inside your software. Ready claims go out and rejections are worked within 1 business day.
  8. Your first weekly report arrives in week one. From access to go-live, our plan runs about 10 business days.
  9. Questions about onboarding? Contact us below.

What working with us looks like

Every week from go-live

Still from the video: a weekly report card listing every open claim with its next step and date.

Every week you get a report on each open claim and its next step, plus a 20-minute call. Every month we match your deposits to what was posted and report on the overall revenue health and status of your office. In your first 60 days we also work up to 200 of your oldest claims, included in the fee.

Contact us
Read the steps instead
  1. What does working with us look like? Here’s what you get.
  2. Every week, you get a report on every open claim, with its next step and date.
  3. Then a 20-minute call with your office lead, to go over what we need from you.
  4. Every month, we report on the overall revenue health and status of your office.
  5. We also match every insurance deposit to what was posted, and tie each take-back to its claim.
  6. In your first 60 days, we work up to 200 of your oldest claims, included in the fee.
  7. At day 90, we compare your AR with your baseline, line by line. Not satisfied? Leave with 30 days’ notice and keep everything.
  8. Nothing changes for your patients or front desk. When you call, your office lead picks up, or calls back the same business day.
  9. That’s what working with us looks like. Contact us below.

Step of :

At day 90 we compare your AR with your Revenue Scorecard baseline, line by line. If you’re not satisfied, leave with 30 days’ notice. Your payer logins stay in your vault, your notes stay in your practice software and we hand back every open claim with its next step within 30 days.

Get my free Revenue Scorecard What’s in the Revenue Scorecard?

What you see weekly

Dental AR follow-up you can check, claim by claim.

Every week you get a report on every open claim: what we did, the proof, the next step and its date. Once a month we match each insurance deposit to what was posted and report on the overall revenue health and status of your office.

  • AR by age, week over week, next to your Revenue Scorecard baseline
  • Every service level we promise, measured and reported
  • What we need from your office this week
  • Deposits matched to postings, and take-backs tied to their claims

Sample: illustrative data for a fictional practice. Not a result or a promise.

Sample weekly report, page 1: a one-line summary, six key numbers, insurance AR by age against last week and the Revenue Scorecard baseline, and this week’s service levels. Illustrative data.
The weekly claim report
Sample monthly money trail: posted payments matched to bank deposits, two unmatched items with owners and next steps, take-backs tied to their claims and write-offs for sign-off. Illustrative data.
The monthly money trail

Your real report includes claim details, so it stays in secure, BAA-covered systems. This sample uses invented totals.

See the full sample report (PDF) (opens in a new tab)

Our service levels

  • Ready claims sent within 1 business day
  • Rejections worked within 1 business day
  • Insurance payments posted within 2 business days of arriving
  • Every open claim has an owner, a next step and a date
  • First status check by day 14 to 21, then weekly
  • Replies to your team the same business day

Sample: illustrative data for a fictional practice. Not a result or a promise.

Sample weekly report, page 1: a one-line summary, six key numbers, insurance AR by age against last week and the Revenue Scorecard baseline, and this week’s service levels. Illustrative data.

The weekly claim report

Page of

About us

An office lead, an RCM specialist and a trained backup.

Your office lead manages your account and is your one point of contact, with an RCM specialist and a trained backup supporting them inside your practice software, under a BAA.

How your account runs: your practice works with your office lead, supported by your RCM specialist and trained backup inside your practice software, and the weekly report and call come back to you.

  1. Your practice

    Owner, office manager and front desk

    Calls, questions and approvals

  2. Your office lead

    • Picks up when you call, or calls back the same business day
    • Attends your weekly syncs
    • Works as part of your team
    • Uses your practice software and tools

    Weekly checks and a monthly audit

  3. Your RCM specialist

    Gives your office lead HIPAA-compliant administrative support inside your practice software, so work on your claims moves quickly

    What moved and what’s next

  4. Weekly report and call

    Every open claim, its next step and what we need from you

  5. Back to you every week

Your office lead is your one point of contact.

Aegis Dental RCM leadership

Jon Daniel, Managing Partner, Aegis Dental RCM

Jon Daniel

Managing Partner

Jon Daniel leads Aegis Dental RCM. As a U.S. Navy officer, Jon led high-performing teams at sea; at McKinsey & Company, Jon guided executives through high-stakes decisions on cost and growth, and tracked large programs week by week. Jon also earned an MBA from The Wharton School.

For your practice, that means high-level execution for every claim, revenue & growth excellence with proof delivered every week, and the highest level of quality assurance for the functions that matter the most to your company.

  • MBA, The Wharton School, University of Pennsylvania
  • Ex-McKinsey consultant, Life Sciences
  • Veteran U.S. Naval Officer

Pricing

A percentage of what insurance actually pays you. From $1,400 a month.

One rate card for every practice, based on the insurance payments posted to your ledger each month, per location. No setup fee. Month-to-month. Your rate is locked for 24 months. Plus applicable taxes.

Estimate your monthly fee

The insurance payments posted to your ledger in a month, net of take-backs. Several locations? Enter each one on its own.

What counts as insurance collections?

Your estimate

Enter your monthly insurance payments to see it.

From our published rate card. Your formal quote comes on a 30-minute call, from your own numbers.

For comparison, one full-time insurance coordinator costs about $5,000 a month once payroll taxes, benefits and time off are included (our estimate).

Included at no extra charge

  • No setup fee
  • Month-to-month, 30 days’ notice
  • Rate locked for 24 months
  • Backlog cleanup included
  • Leave with your logins, notes and open claims
Get my free Revenue Scorecard

Want a formal quote? Book a 30-minute call (opens in a new tab)

The rate card
Monthly insurance payments postedYour fee
Under $40,000$1,400 flat
$40,000 to $100,0003.5%
$100,000 to $150,0003% on that slice
Above $150,0002.5% on that slice

Each rate applies only to its own slice, like a tax bracket, so collecting more never raises the rate on what you already collected.

Examples

  • $30,000 in insurance payments: $1,400 a month
  • $60,000 in insurance payments: $2,100 a month
  • $80,000 in insurance payments: $2,800 a month
  • $100,000 in insurance payments: $3,500 a month
  • $150,000 in insurance payments: $5,000 a month

Compare packages

Core billing

Your insurance billing, worked inside your software, with weekly proof.

From $1,400 a month

$2,800 a month at $80,000 in insurance payments

Recommended

Core + Eligibility

Everything in Core, plus benefits checked 2–3 days before each visit.

Core fee plus the eligibility add-on

$4,084 a month at $80,000, with 250 checks and 50 breakdowns

Claims, attachments and rejections
Included
Included
Payments posted by procedure
Included
Included
Follow-up, denials and appeals
Included
Included
Pre-authorizations
Included
Included
Monthly deposit-to-posting match
Included
Included
Weekly claim report and call
Included
Included
Backlog cleanup, first 60 days
Included
Included
Eligibility checks before visits
Not included
Included
Full benefit breakdowns
Not included
Included
Get my free Revenue Scorecard
Get my free Revenue Scorecard

Eligibility add-on: $99 a month, plus $2.95 per eligibility check and $8.95 per full benefit breakdown ($2 more when expedited). Breakdown charges are capped at $450 a month for up to 100, then $4.50 each.

What counts as insurance collections?

The insurance payments posted to your ledger in a month: EFTs, checks and virtual-card payments, net of anything payers take back, per location. It doesn’t include your billed charges, patient payments or patient-financing deposits.

Patient AR (statements and reminders in your practice’s name): $450, $650 or $850 a month for patient collections under $40,000, $40,000 to $100,000 or over $100,000. Availability depends on your state.

The coordinator figure starts from PayScale’s national average of $22.39 an hour for a dental insurance coordinator (June 2026), at full-time hours, then adds payroll taxes, benefits and time off.

Billed once a month, after the month ends, on the payments actually posted. Core and each add-on are separate lines. Plus applicable taxes.

Questions

Questions about outsourcing your dental insurance billing

If your question isn’t here, email Jon at jon@aegisdentalrcm.com.

We work inside your own practice management system, including Dentrix, Eaglesoft, Open Dental and common cloud systems, plus your clearinghouse and payer portals. Your team doesn’t switch software or learn a new tool. If your system isn’t listed, ask us, and we’ll tell you plainly whether it’s a fit.

We sign a Business Associate Agreement (BAA) with your practice before anyone on our team sees patient data. Everyone with access completes HIPAA training first, uses individual logins with multi-factor sign-in and works only inside your systems through secure remote sessions, with no downloads. Access is limited to what the work needs and removed when service ends. HIPAA has no official certification, so you won’t see a badge from us.

Your team keeps the front desk and your patients: scheduling, check-in and collecting payments at the visit. Your dentists keep clinical notes, x-rays and treatment decisions. You approve write-offs and refunds and have the final say on patient balances. We do the insurance work behind it, and each week we tell you what we need from your office.

No. Our agreement is month-to-month, and you can leave with 30 days’ written notice. There’s no setup fee, and your rate is locked for 24 months. If you leave, you keep everything: payer logins stay in your vault, notes stay in your practice software and we hand back every open claim with its next step within 30 days.

Start with the free Revenue Scorecard, so you have a baseline. If you decide to switch, you give your current biller notice on your schedule, and we plan the handover so open claims don’t sit: each one gets an owner, a next step and a date. We bill as your practice, under your NPI, tax ID and clearinghouse, so payers see your office, not us.

Yes. We work with general and specialty practices, including practices that bill Medicaid. Start with the free Revenue Scorecard, and afterward we’ll give you a straight answer on fit and a quote.

You can start your Revenue Scorecard anytime in our secure portal, and you’ll have it within 1 business day of sending both parts. Ongoing billing starts after a signed agreement and BAA, and our onboarding plan runs about 10 business days from access to go-live. We take on a limited number of Revenue Scorecards and new practices each month, so every one gets full attention.

Contact us

Tell us about your practice.

Ask about pricing at your volume, switching from your current biller or anything else, and Jon will reply within 1 business day.

Rather talk first?

Book a 30-minute call (opens in a new tab)

Or email Jon at jon@aegisdentalrcm.com.

Start your free Revenue Scorecard in our secure portal

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